Unit of competency Outline
Date retreived
22/07/2026 11:37 PM AWST
22/07/2026 11:37 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Document and monitor the record creating context
Document and monitor the record creating context
Unit of competency
National Code
BSBRKG607B
BSBRKG607B
State Code
D0993
D0993
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
10/07/2014
Field of Education
091301 - Librarianship And Information Management
Original Release Date
10/07/2014
Nominal Hours
60
Description
This unit describes the performance outcomes, skills and knowledge required to monitor and document changes to the particular context or environment in which specific records were or are created, and in which they are used and maintained.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1. Identify the context of the organisation
- 1.1. Determine and document the nature of the organisation and its jurisdiction
- 1.2. Establish regulatory framework specific to the organisation
2. Establish accountability requirements for creators of records
- 2.1. Identify creators of records by establishing all parts of the organisation which create records
- 2.2. Determine and document accountability requirements and functional responsibilities of the creators of records
- 2.3. Verify and document authentic sources used in the research, in accordance with organisational and external standards
3. Identify contextual changes over time
- 3.1. Map the functions generating the records and the regulatory framework governing them, to the organisational structures
- 3.2. Identify and document changes to the administrative and functional context over time
4. Monitor changes to organisational structures, functions and responsibilities
- 4.1. Monitor changes which impact on organisational structures
- 4.2. Review and update documentation in light of identified changes
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Changes may include:
amalgamations or take-overs
changes in legislation or government
downsizing
re-organisations
restructuring
Documentation may include:
a finding aid
administrative history
establishment chart and functional analysis
system administrator's documentation and users' register
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Changes may include:
amalgamations or take-overs
changes in legislation or government
downsizing
re-organisations
restructuring
Documentation may include:
a finding aid
administrative history
establishment chart and functional analysis
system administrator's documentation and users' register
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of thefollowing is essential:
documenting an analysis of the organisation's record creating context and the implications of changes to it in terms of records.
Context of and specific resources for assessment
Assessment must ensure:
access to appropriate documentation and resources normally used in the workplace
access to examples of records, recordkeeping systems and policies.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
assessment of reports on the organisational record creating context
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
observation of presentations on the record creating context
oral or written questioning to assess knowledge and understanding
review of authenticated documents from the workplace or training environment
review of testimony from team members, colleagues, supervisors or managers.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
administration units
other knowledge management units.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of thefollowing is essential:
documenting an analysis of the organisation's record creating context and the implications of changes to it in terms of records.
Context of and specific resources for assessment
Assessment must ensure:
access to appropriate documentation and resources normally used in the workplace
access to examples of records, recordkeeping systems and policies.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
assessment of reports on the organisational record creating context
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
observation of presentations on the record creating context
oral or written questioning to assess knowledge and understanding
review of authenticated documents from the workplace or training environment
review of testimony from team members, colleagues, supervisors or managers.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
administration units
other knowledge management units.
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| AUH50 | BSBRKG607 | Document and monitor the record creating context | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| D188 | BSB60807 | Advanced Diploma of Recordkeeping | Qualification |