Unit of competency Outline

Date retreived
23/07/2026 12:49 AM AWST

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Manage event staging components

Manage event staging components

Unit of competency
National Code
SITXEVT503
State Code
WF761
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
18/01/2013
View on TGA
State Implementation and Classification
Approved Date
11/06/2013
Field of Education
080319 - Hospitality Management
Original Release Date
11/06/2013
Nominal Hours
40
Description
This unit describes the performance outcomes, skills and knowledge required to analyse event staging requirements and organise and monitor different staging services and products. It requires the ability to use advanced planning, organisation and communication skills combined with a detailed knowledge of the event management process and broad understanding of specialist component services.
Notes
Elements and Performance Criteria
1. Analyse staging requirements.
  • 1.1 Analyse event staging requirements based on detailed review of the proposed event.
  • 1.2 Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders.
  • 1.3 Develop a work schedule to address staging requirements identifying key activities, interrelationships and timelines.
  • 1.4 Incorporate regulatory, safety, risk and sustainability issues into planning processes.
2. Source and organise staging contractors.
  • 2.1 Identify and source contractors according to work schedule.
  • 2.2 Provide accurate and complete staging specifications detailing contractor requirements.
  • 2.3 Obtain complete and timely quotations for the provision of products and services.
  • 2.4 Evaluate quotations against specifications and other relevant quality criteria.
  • 2.5 Conduct negotiations and select contractors using product and service knowledge to make informed decisions.
  • 2.6 Confirm agreements with contractors in writing to include details and costs of all services.
3. Monitor staging preparations.
  • 3.1 Monitor event preparations through ongoing liaison with contractors and other stakeholders.
  • 3.2 Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.
  • 3.3 Assess the need for staging adjustments to maintain event quality and integrity.
  • 3.4 Negotiate and confirm required changes.
4. Evaluate staging components.
  • 4.1 Obtain feedback from stakeholders according to predetermined evaluation criteria.
  • 4.2 Evaluate staging components in terms of operational efficiency and service quality.
  • 4.3 Use information to enhance future event planning.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Key stakeholdersmay include:
attendees:
audience
delegates
guests
participants
clients
contractors
emergency services
host organisation
regulatory authorities
sponsors
suppliers.
Specifications may relate to:
performance standards
price
sustainability
technical specifications
themerelated requirements
timelines
regulatory requirements.
Staging adjustmentsmay relate to:
budget
capacity of supplier to deliver quality outcome
changes in numbers
unexpected difficulties with staging components.
Evaluation criteriamay relate to:
communication
contingency management
operational efficiency
profitability
resource efficiency
success in meeting event objectives
stakeholder feedback.
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
manage staging requirements for events involving:
comprehensive event plans
dedicated event budgets
formal communications plans
multiple operational components
an event operations team
a wide range of stakeholders
source, organise and coordinate staging contractors for multiple and diverse events
liaise with contractors and other stakeholders during the event organisation process
integrate knowledge of:
event staging products and services
requirements for contractor briefing and specification documents.
Context of and specific resources for assessment
Assessment must ensure use of:
actual events for which staging is organised. Events may be created for the specific purpose of skills assessment, but must still meet the requirements outlined under Critical aspects of assessment, and have commercial, community or business relevance. Small personal events are not appropriate as a means of assessing an individual’s skills and knowledge
venues and sites where events are operated; these can be:
real event venues and sites
event venues and sites operated within a training organisation such as auditoria, exhibition areas, conference rooms, restaurants and sporting facilities where real events are staged
comprehensive event plans
dedicated event budgets for diverse event components
formal communications plans
current industry documentation and publications relating to staging products and services
multiple contractors with whom the individual can interact.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
evaluation of the staging of an event managed by the individual through attendance at the event
review of documentation used to manage staging contractors prepared by the individual
questioning of contractors to assess the organisational skills of the individual
use of case studies to assess ability to determine staging requirements for different events
oral or written questioning to assess knowledge of key staging services and relevant terminology
review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual.
Guidance information for assessment
The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, organisation and job role, for example:
SITXEVT502 Select event venues and sites
SITXEVT504 Organise event infrastructure
SITXEVT505 Manage on-site event operations.
Replaces
State Code National Code Title Type
S6513 SITXEVT013A Manage event staging Unit of competency
Replaced By
State Code National Code Title Type
AWS49 SITEEVT008 Manage event staging components Unit of competency