Unit of competency Outline

Date retreived
22/07/2026 2:38 PM AWST

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Maintain and monitor digital information and records

Maintain and monitor digital information and records

Unit of competency
National Code
BSBINS409
State Code
OCG12
TGA Status
Current
DTWD Status
Approved
Current Release Number
1.00
Current Release Date
19/10/2020
View on TGA
State Implementation and Classification
Approved Date
16/03/2021
Field of Education
080901 - Secretarial And Clerical Studies
Original Release Date
16/03/2021
Nominal Hours
50
Description
This unit describes the skills and knowledge required to maintain and monitor information and records digitally. It includes skills and knowledge to identify and assess information and records for storage. The unit applies to individuals who use guidelines and processes to inform judgements on the status and classification of records in an existing business or information management system. They work under supervision or in consultation with more senior staff or users of the system.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Confirm requirements for maintaining and monitoring digital information and records
  • 1.1 Identify and verify organisational and risk management requirements for classifying and storing information
  • 1.2 Identify organisational policies and procedures for recording digital information
  • 1.3 Prepare a checklist of organisational requirements to assess digital information to be captured
2. Identify and assess records for storage
  • 2.1 Categorise and describe incoming and outgoing records information in terms of key activities and responsible stakeholder
  • 2.2 Assess information against the organisational checklist of requirements to assess electronic records to be captured
  • 2.3 Dispose of information not to be retained, according to organisational policies procedures
  • 2.4 Determine storage methods and media in accordance with retention requirements
3. Coordinate digital information and records
  • 3.1 Classify and sentence records according to system rules and organisational policies procedures
  • 3.2 Assign unique identifiers and register records into the information management system according to system rules and organisational policies procedures
  • 3.3 Determine and document access and security status and disposal requirements of records according to organisational policies procedures
  • 3.4 Store records on required media in accordance with organisational and record retention requirements
  • 3.5 Migrate records across mediums according to organisational policies and procedures
  • 3.6 Action and record archiving or disposal of records according to disposal schedule and organisational policies and procedures
  • 3.7 Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements
No information
No information
Replaces
State Code National Code Title Type
AUH73 BSBRKG404 Monitor and maintain records in an online environment Unit of competency