Unit of competency Outline

Date retreived
22/07/2026 2:39 PM AWST

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Monitor and maintain records in an online environment

Monitor and maintain records in an online environment

Unit of competency
National Code
BSBRKG404
State Code
AUH73
TGA Status
Replaced
DTWD Status
Transition (Replaced)
Current Release Number
1.00
Current Release Date
25/03/2015
View on TGA
State Implementation and Classification
Approved Date
15/09/2015
Field of Education
080901 - Secretarial And Clerical Studies
Original Release Date
15/09/2015
Nominal Hours
50
Description
This unit describes the skills and knowledge required to identify and assess records for storage, and maintain and monitor electronic business records.It applies to individuals who use guidelines and processes to inform judgements on the status and classification of records in an existing business or records system. They work under supervision or in consultation with more senior staff or users of the system.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Confirm requirements for recordkeeping in an online environment
  • 1.1 Identify and confirm system procedures for capturing and managing records
  • 1.2 Identify and verify organisational and risk management requirements for classifying and storing online information
  • 1.3 Identify legal, business, financial, sociohistorical, and security requirements for recording online business transactions
  • 1.4 Prepare a checklist of organisational requirements to assess which electronic information should be captured, for how long and in what format
2. Identify and assess records for storage
  • 2.1 Categorise incoming and outgoing records information in terms of key activities and responsible personnel
  • 2.2 Assess information against the organisational checklist and records identified for capture
  • 2.3 Dispose of information not to be stored, in accordance with organisational procedures
  • 2.4 Determine storage methods and media in accordance with retention requirements
3. Monitor and maintain business records in an online environment
  • 3.1 Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures
  • 3.2 Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures
  • 3.3 Determine access and security status and disposal requirements of records and records in accordance with organisational procedures
  • 3.4 Store records on required media in accordance with organisational and record retention requirements
  • 3.5 Carry out migration of records from one medium to another in accordance with organisational procedures
  • 3.6 Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures
  • 3.7 Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements
No information
No information
Replaces
State Code National Code Title Type
D0984 BSBRKG404A Monitor and maintain records in an online environment Unit of competency
Replaced By
State Code National Code Title Type
OCG12 BSBINS409 Maintain and monitor digital information and records Unit of competency