Unit of competency Outline

Date retreived
23/07/2026 10:18 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Plan and conduct a community meeting

Plan and conduct a community meeting

Unit of competency
National Code
BSBATSIC511A
State Code
D4838
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
10/03/2009
View on TGA
State Implementation and Classification
Approved Date
12/08/2014
Field of Education
080307 - Organisation Management
Original Release Date
12/08/2014
Nominal Hours
60
Description
This unit describes the performance outcomes, skills and knowledge required to plan and conduct community meetings that the board initiates or facilitates.Some aspects of governance activities may be subject to legislation, rules, regulations and codes of practice relevant to different job roles and jurisdictions.
Notes
Elements and Performance Criteria
1. Negotiate the basis of a meeting and plan the event
  • 1.1. Undertake consultation on the purpose, location, date and time of the proposed meeting with appropriate people
  • 1.2. Develop a broad agenda and list of invited guests in consultation with appropriate people
  • 1.3. Communicate details of the meeting to the community, invited guests and other key people and groups
  • 1.4. Plan transport and other arrangements to maximise attendance
  • 1.5. Address the requirements of people with special needs to ensure equity and access
2. Conduct the meeting
  • 2.1. Follow community procedures for choosing a chairperson for the meeting
  • 2.2. Follow the agenda and relevant meeting protocols
  • 2.3. Acknowledge all points of view through appropriate meeting processes of discussion and documentation
  • 2.4. Encourage full participation
  • 2.5. Seek consensus in decision making
  • 2.6. Manage difficult situations appropriately
3. Record decisions
  • 3.1. Clearly outline meeting decisions being voted on to those present
  • 3.2. Clarify recommended actions resulting from decisions with participants
  • 3.3. Identify people and organisations responsible for actions
  • 3.4. Record decisions and recommended actions
4. Communicate outcomes
  • 4.1. Share meeting outcomes with board, members and relevant others
  • 4.2. Encourage participants to use their networks to communicate information provided and decisions made at the meeting
  • 4.3. Follow up people and organisations identified as responsible for actions to ensure they understand what is required
  • 4.4. Report outcomes to participating Elders, community members and organisations through established channels
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Appropriate people may include:
Elders
managers
members
staff
traditional owners.
Invited guests may include:
Elders
government representatives
land councils
members
representatives of local businesses
representatives of other Aboriginal and Torres Strait Islander organisations or communities
staff
traditional owners.
Communication may include:
email
facsimile
notices
networks
posters
telephone
word of mouth.
Special needs may relate to:
arrangements for people with disabilities
child care
cultural brokers
interpreters
transport.
Protocols may include:
agenda formats
introductions, welcomes and acknowledgements
land, gender and clan issues
meeting procedures
minute taking
order of speakers.
Meeting processes may include:
decision-making processes
forms of discussion
gender groups
language.
Difficult situations may include:
conflict
impasse in decision making
organisational problems.
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
plan a community meeting to ensure participation of appropriate people
conduct a community meeting that provides participants with an opportunity to share views
put in place processes to inform appropriate people about what occurred at the meeting and the outcomes of proposed action.

Context of and specific resources for assessment
Assessment must ensure:
participation in an actual or simulated community meeting
access to examples of issues raised at community meetings
meeting participants
knowledge and performance are assessed over time to confirm consistency in performance.

Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
observation of performance in a community meeting or simulated community meeting
direct questioning combined with reflection of practical performance by the candidate
analysis of responses to case studies and scenarios
demonstration of techniques
observation of presentations and group discussions
oral or written questioning to assess knowledge
observation of performance in role plays
analysis of feedback from other board members, staff, community or other stakeholders regarding performance.

Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
BSBATSIL512A Be a leader in the community.
Replaces
State Code National Code Title Type
D0574 BSBATSIC510B Conduct a community meeting Unit of competency
Replaced By
State Code National Code Title Type
AUH79 BSBATSIC511 Plan and conduct a community meeting Unit of competency