Unit of competency Outline

Date retreived
22/07/2026 6:13 PM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Prepare, match and process receipts

Prepare, match and process receipts

Unit of competency
National Code
FNSACM302A
State Code
D4027
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
24/11/2010
View on TGA
State Implementation and Classification
Approved Date
21/07/2014
Field of Education
080101 - Accounting
Original Release Date
21/07/2014
Nominal Hours
10
Description
This unit describes the performance outcomes, skills and knowledge required to receive, identify and record receipts, match receipts to documentation, enter data into organisation operating or accounting systems and file all necessary documentation.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1. Receive, identify and record receipts
  • 1.1. Established procedures are followed and receipts are checked for accuracy against remittance documents
  • 1.2. All receipts are recorded with remittance types accurately identified to ensure correct allocation in accordance with organisation policy and procedures
  • 1.3. Batching is completed in accordance with organisation systems and operating procedures and relevant departments advised of total daily receipts
2. Match receipts to documentation
  • 2.1. Receipts are checked and matched to documentation accurately and promptly and documentation security maintained to protect interests of all parties to transaction
  • 2.2. Unmatched receipts are noted for follow-up or referral in accordance with organisation, industry and legislative requirements
3. Enter data to systems
  • 3.1. All receipts are accurately allocated to appropriate chart of account areas and data entered onto receipt systems without error and within time requirements specified in relevant organisation policy and procedures
  • 3.2. All receipts are accurately matched to system debit with any data and allocation discrepancies identified promptly to enable early follow-up
  • 3.3. Advice on source and solution to discrepancies is sought, where necessary, to solve outstanding problems
  • 3.4. Related systems are updated, reconciliations completed and discrepancies between general ledger and sub-systems resolved
4. File documentation
  • 4.1. Documentation is filed promptly in accordance with organisation policy and procedures
  • 4.2. Location of filed documentation is accessible and easily traceable when required
RANGE STATEMENT
The range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Receipts may include:
bankers orders
cash
cash journal entry
cheques
credit cards:
direct
mail
telephone
direct debits
direct drawing
payroll deduction
postal money order.
Organisation policy and procedures may include:
computer systems documentation
internal control guidelines
operations manuals.
Industry and legislative requirements may cover:
Cash Transaction Act
consumer credit legislation
industry codes of practice
occupational health and safety (OHS) acts and guidelines
Privacy Act
relevant Insurance Act
Stamp Duties Act
Taxation Act.
Receipt systems may include:
assets
cash receipts debiting
commissions
investment
loans
receipting system may take account of optimising legislative requirements including Financial Institutions Duty (FID).
Systems may be:
computer based
manual.
Data and allocation discrepancies may include:
incorrect account allocation
keystroke error.
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range Statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
interpret and apply organisation policies and procedures for preparing, matching and processing receipts
comply with legislative requirements for processing receipts
accurately match receipts to relevant documentation
enter data into organisation systems and correctly file documentation.

Context of and specific resources for assessment
Assessment must ensure:
competency is demonstrated in the context of the financial services work environment and conditions specified in the range statement either in a relevant workplace or a closely simulated work environment
access to and the use of a range of common office equipment, technology, software and consumables
access to an integrated financial software system and data

Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples, in combination, are appropriate for this unit:
evaluating an integrated activity which combines the elements of competency for the unit or a cluster of related units of competency
verbal or written questioning on underpinning knowledge and skills
evaluating samples of work
accessing and validating third party reports.

Guidance information for assessment
Replaces
State Code National Code Title Type
C9716 FNSICACC303B Prepare, match and process receipts Unit of competency
Replaced By
State Code National Code Title Type
AUQ37 FNSACM302 Prepare, match and process receipts Unit of competency