Unit of competency Outline

Date retreived
24/07/2026 6:21 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Undertake administrative work

Undertake administrative work

Unit of competency
National Code
CHCADMIN403D
State Code
D8543
TGA Status
Deleted
DTWD Status
Deleted
Current Release Number
1.00
Current Release Date
25/03/2011
View on TGA
State Implementation and Classification
Approved Date
07/08/2012
Field of Education
080901 - Secretarial And Clerical Studies
Original Release Date
07/08/2012
Nominal Hours
30
Description
DescriptorThis unit describes the knowledge and skills required by workers to undertake a range of administrative functions in the workplace
Notes
Elements and Performance Criteria
1. Maintain accounts
  • 1.1 Prepare and present accounts in accordance with organisation procedures and timeframes, as required
  • 1.2 Implement purchasing procedures in accordance with organisation procedures
  • 1.3 Provide receipts to account for any expenditure
  • 1.4 Routinely monitor expenditure and income against budgets where applicable
  • 1.5 Maintain accurate records and provide to relevant people as required
  • 1.6 Report any discrepancies in accounting records in accordance with organisation procedures
2. Participate in budgeting processes
  • 2.1 Where required, assemble and provide information and advice to facilitate budget and resource planning
  • 2.2 Ensure all required record-keeping is accurate and up to date to maintain the integrity of budget and resource planning procedures
  • 2.3 Develop any suggested variations to the budget and provide to relevant people
3. Operate equipment
  • 3.1 Select equipment appropriate to the task and utilise according to organisation procedures and manufacturer's guidelines
  • 3.2 Deal with equipment faults in accordance with organisation procedures
  • 3.3 Seek and undertake training to use equipment as necessary
4. Maintain equipment
  • 4.1 Follow manufacturer's guidelines and supplier's instructions when maintaining equipment
  • 4.2 Identify necessary maintenance action and take appropriate action
  • 4.3 identify, report and address security and safety implications of equipment faults
  • 4.4 Ensure repairs are undertaken within authorised procedures
5. Monitor equipment use and needs
  • 5.1 Ensure record maintenance and storage is up to date and accurate and enables ready access by appropriate personnel
  • 5.2 Use information on equipment needs for resource planning
  • 5.3 Monitor the use of stores and equipment, and where appropriate, arrange for replacements
  • 5.4 Ensure purchases made reflect consideration of economical and effective choices of equipment and suppliers
  • 5.5 Ensure purchasing and replacement procedures are consistent with relevant budgetary and organisation guidelines
  • 5.6 Maintain all records as appropriate
RANGE STATEMENT

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.


Equipment may include:
Computers
Domestic appliances
Machinery
Maintenance equipment
Office equipment
Vehicles


Accounting records and requirements may include:
Account for payments
Petty cash payments
Purchases


Suppliers may be:
Donors
Internal government
Private commercial
EVIDENCE GUIDE

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate this unit of competency:
The individual being assessed must provide evidence of specified essential knowledge as well as skills
This unit is most appropriately assessed in the workplace or in a simulated workplace and under the normal range of workplace conditionsThis may include the use of languages other than English and alternative communication systems
Assessment must include the normal range of workplace situations


Access and equity considerations:
All workers in community services should be aware of access, equity and human rights issues in relation to their own area of work
All workers should develop their ability to work in a culturally diverse environment
In recognition of particular issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on Aboriginal and Torres Strait Islander people
Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on Aboriginal and/or Torres Strait Islander clients and communities


Context of and specific resources for assessment:
This unit can be assessed independently, however holistic assessment practice with other community services units of competency is encouraged
Resources required for assessment include:
access to appropriate workplace where assessment can take place
simulation of realistic workplace setting for assessment


Method of assessment:
Assessment may include observation, questioning and evidence gathered from the workplace environment
Replaces
State Code National Code Title Type
D2218 CHCADMIN403C Undertake administrative work Unit of competency
S2967 CHCADMIN3B Undertake administrative work Unit of competency