Unit of competency Outline
Date retreived
23/07/2026 5:02 AM AWST
23/07/2026 5:02 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Create and use databases
Create and use databases
Unit of competency
National Code
BSBITU301A
BSBITU301A
State Code
D0784
D0784
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
14/08/2014
Field of Education
080905 - Practical Computing Skills
Original Release Date
14/08/2014
Nominal Hours
20
Description
This unit describes the performance outcomes, skills and knowledge required to create simple two table relational databases with reports and queries, for the storage and retrieval of information.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1. Create a simple database
- 1.1. Design a simple database, with at least two tables, using a database application, basic design principles, software functions and simple formulae
- 1.2. Develop a table with fields and attributes according to database usage, as well as data considerations and user requirements
- 1.3. Create a primary key for each table
- 1.4. Modify table layout and field attributes as required
- 1.5. Create a relationship between the two tables
- 1.6. Check and amend data entered, in accordance with organisational and task requirements
2. Create reports and queries
- 2.1. Determine information output, database tables to be used and report layout to meet task requirements
- 2.2. Determine data groupings, search and sort criteria to meet task requirements
- 2.3. Run reports and queries to check that results and formulae provide the required data
- 2.4. Modify reports to include or exclude additional requirements
3. Use database
- 3.1. Ensure data input meets designated time lines and organisational requirements for speed and accuracy
- 3.2. Use manuals, user documentation and online help to overcome problems with database design and production
- 3.3. Preview, adjust and print database reports or forms in accordance with organisational and task requirements
- 3.4. Name and store databases, in accordance with organisational requirements, and exit application without data loss or damage
- 3.5. Prepare and distribute reports to appropriate person in a suitable format
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Database applications may include:
commercial database applications
organisational specific database applications
Basic design principles may include:
naming conventions
data layout
formatting
database use
required output
reporting and presentation requirements
Software functions may include:
adding, deleting, moving, re-labelling fields
altering field widths
calculating, using formula
data protection
field definitions and attributes
formatting fields
formatting text
headers and footers
inserting and deleting blank lines and spaces
repeating (if available)
table, form and report wizards
Simple formulae may include:
average
count
division
maximum
minimum
multiplication
subtraction
sum
combinations of above
Data may include:
numbers
text
Checking and amending data may include:
accuracy of data
accuracy of formulae with calculator
ensuring instructions with regard to content and format have been followed
outcome of sorting or filtering
proofreading
spelling, electronically and manually
Report layout may include:
alignment on page
columns
enhancements to format - borders, patterns and colours
enhancements to text
formatting provided through use of a wizard or other automated process
headers/footers
logical ordering of data
tables
Designated time lines may include:
time line agreed with internal or external client
time line agreed with supervisor or person requiring database
Printing may include:
forms
queries
records
reports
tables
Storing databases may include:
authorised access
filing locations
naming conventions
organisational policy for backing up files
organisational policy for filing hard copies of databases
security
storage in electronic folders and sub-folders
storage on disk drives, CD-ROM, back-up tapes
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Database applications may include:
commercial database applications
organisational specific database applications
Basic design principles may include:
naming conventions
data layout
formatting
database use
required output
reporting and presentation requirements
Software functions may include:
adding, deleting, moving, re-labelling fields
altering field widths
calculating, using formula
data protection
field definitions and attributes
formatting fields
formatting text
headers and footers
inserting and deleting blank lines and spaces
repeating (if available)
table, form and report wizards
Simple formulae may include:
average
count
division
maximum
minimum
multiplication
subtraction
sum
combinations of above
Data may include:
numbers
text
Checking and amending data may include:
accuracy of data
accuracy of formulae with calculator
ensuring instructions with regard to content and format have been followed
outcome of sorting or filtering
proofreading
spelling, electronically and manually
Report layout may include:
alignment on page
columns
enhancements to format - borders, patterns and colours
enhancements to text
formatting provided through use of a wizard or other automated process
headers/footers
logical ordering of data
tables
Designated time lines may include:
time line agreed with internal or external client
time line agreed with supervisor or person requiring database
Printing may include:
forms
queries
records
reports
tables
Storing databases may include:
authorised access
filing locations
naming conventions
organisational policy for backing up files
organisational policy for filing hard copies of databases
security
storage in electronic folders and sub-folders
storage on disk drives, CD-ROM, back-up tapes
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
creating simple databases and queries
manipulating data using queries
formatting data into a final version.
Context of and specific resources for assessment
Assessment must ensure:
access to an actual workplace or simulated environment
access to office equipment and resources
access to sample data.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
review of authenticated documents from the workplace or training environment
demonstration of techniques.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
administration units
other information and communications technology units.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
creating simple databases and queries
manipulating data using queries
formatting data into a final version.
Context of and specific resources for assessment
Assessment must ensure:
access to an actual workplace or simulated environment
access to office equipment and resources
access to sample data.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
review of authenticated documents from the workplace or training environment
demonstration of techniques.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
administration units
other information and communications technology units.
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| C3662 | BSBADM305A | Create and use databases | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| AUI28 | BSBITU301 | Create and use databases | Unit of competency |